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Facilities Manager

Location : Newark, CA
Job Type : Direct
Hours : Full Time
Required Years of Experience : 7+ years
Required Education : Bachelor's Degree
Travel : No
Relocation : No

Job Description :
RETS Associates on behalf of our client, a large owner of industrial and R&D space, is seeking a Facilities Manager (FM) to be responsible for the company's assets in the Bay Area.  

The successful candidate will collaborate with Property Management, Leasing, Development and third party vendors to ensure the functional capability of buildings and systems and help transition properties from development/construction to operating phase.




  • Responsibilities include managing facilities staff and third party service providers who are responsible for ongoing, day-to-day management of the facility.

  • Overseeing budget planning for assigned portfolio including providing various reports summarizing the financial, operating and capital expenditure activity related to each property.

  • Selecting vendors and secure bids on approved, operating and capital budget items that pertain to maintenance, engineering and tenant services.

  • Ensuring completion of maintenance work in accordance with established standards and in compliance with safety regulations and building codes.

  • Reviewing and approving maintenance, engineering and utility invoices for cost, allocation, account coding, amount and completion and construction work performed by contractors.

  • Participating in the acquisition/due diligence process of properties located in the region and in target markets.

  • Conducting site inspections to assess the physical condition of buildings and systems.

  • Overseeing preparation and filing of periodic reports with government/regulatory authorities including environmental permitting, i.e.: water treatment, hazardous waste disposal, air permits, underground tank permits, etc.

  • Implementing a preventative maintenance program to maximize the value of company assets.

Required Qualifications :

Skills / Experience:


  • BA/BS in engineering, facilities management or related field required. Certification in facilities management a plus. 

  • Seven to ten years of progressive facilities management preferably in life science and/or laboratory facilities properties including start-up and commissioning of life science laboratory and manufacturing.  Experience managing vivarium or animal facility preferred. 

  • Experience through technical education and hands-on-experience in the following disciplines: HVAC design and engineering, electrical design and engineering, plumbing design and engineering, and other building support systems including but not limited to fire/life safety systems and security. 

  • Knowledge of financial terms and principles relating to facilities management.

  • Experience forecasting and preparing budgets and reports summarizing financial, operating and capital performance data. 

  • Experience with managing 24/7 operations with both union and non-union engineering and maintenance staffs a plus. 

  • Excellent leadership and managerial skills and desire to train, supervise and lead maintenance staff and contractors. 

  • Proven experience with sustainability and energy conservation programs in commercial or institutional buildings required, with LEED accreditation desirable. 

  • Computer literate including proficiency with Microsoft Office, Project, AutoCad and maintenance management systems. 

  • Ability to read and understand building plans and specifications. 

  • Strong customer service focus and ability to develop and maintain effective working relationships with regulatory agencies, vendors, contractors, tenants and employees. 

  • Excellent verbal and written communication skills and ability to communicate in a clear concise manner. 

  • Organized, task and detail-oriented and able to work in a fast-paced, team-oriented environment with multiple deadlines. 

  • Must be flexible to travel on occasion.

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